Hours/Schedule:

Full-time, Monday through Friday
On-site, regular office hours

Reports to:

Director of Administration and Culture

Position Summary:

The HR & Administrative Support Specialist provides essential administrative and recruiting assistance to the HR department. This role supports the Director of Administration and Culture and the HR Administrator by handling routine tasks, assisting with onboarding, and conducting initial candidate screening calls. This position is ideal for someone with high levels of productivity who is detail-oriented, organized, and comfortable in a support role without supervisory responsibilities.

Key Responsibilities:

Recruiting Support

Conduct candidate inquiry and screening calls using provided scripts and guidelines
Compile stats
Schedule interviews and coordinate logistics between candidates and hiring managers and HR.
Screen applications, employment inquiries, and resumes
Answer inbound employment inquiries
Assist with job postings and candidate communication.
Maintain applicant tracking spreadsheets or systems

HR Support

Prepare and maintain documents, information packets, reports, and correspondence.
Assist with filing, scanning, and organizing records.
Coordinate logistics and assist with employee events
Maintain employee records and update HR databases.
Assist with compliance documentation and reporting.
Support benefits administration and employee inquiries as directed.
Help with onboarding tasks (e.g., preparing new hire packets, scheduling orientations).
Provide backup support for other administrative functions as needed.
Assisting with payroll preparations and eventually prepare payroll for review in a rotation
Other duties as assigned

Essential Job Functions

Ability to touch type 70+WPM to document a conversation in real-time while conducting a screening call at normal speed with typing accuracy under pressure
High comfort level with making outbound calls and following structured scripts
Strong organizational and multitasking skills
Fluent in English
Adaptability
Positive Attitude
Excellent communication and phone etiquette.
Ability to handle confidential information with discretion.
Accurately enter and organize employee data
Collaborative team player.
Detail-oriented and proactive.
Ability to work under pressure
Ability to be accountable and to meet deadlines
Ability to handle confrontational situations
Reliable and consistent attendance
Reliable transportation
Ability to work well with others and independently
Ability to understand the overall flow of a process involving coworkers
Ability to handle multiple tasks simultaneously
Ability to learn SOPs and follow them while using practical judgement

Competencies and Preferred Qualifications:

Prior administrative experience required
HR experience preferred
Comfortable in a support role without supervisory duties
Associates Degree preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required
Experience with HR software preferred

Physical Requirements:

Ability to lift and carry 25 lbs.
Ability to handle prolonged periods of sitting at a desk and working on a computer

Excellent Benefits after 30 Days

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